Product Update

Employee On-Boarding Released

 

ThinkWare announces the release of the new Employee On-Boarding module for DarwiNet.  This is a complete re-write of the existing On-Boarding.  Here are a few highlights of the new system:

 

§ Customizable profiles for gathering necessary information and determining what steps the employee and client perform

§ Clients and Employees can have separate tasks

§ Finalize step for Employee and Client to ensure all necessary information is collected

§ Electronic signature for forms

§ Unlimited profiles per company and client

§ Flexible setup options for what information is required and what is optional

§ Forms can be uploaded and maintained

§ Forms can be customized with additional information entered by the employee and/or client

§ Standard forms are maintained (i.e. W-4; I9)

§ State tax forms are provided

§ Notification system for employees, managers, and the PEO/ASO

§ “Client” On-Boarding – import employees from spreadsheet to initiate the process

§ Client Dashboard showing the progress of each employee in the on-boarding process

§ Help functionality to allow employee to contact the PEO/ASO for assistance

§ Completely integrated with Darwin and DarwiNet

 

IMPORTANT RELEASE INFORMATION – PLEASE READ

 

Since the new Employee On-Boarding system is completely re-written, there are important items to consider prior to upgrading from the existing On Boarding within DarwiNet:

§  You must be on Darwin 12.15 or later to use the new On-Boarding system.

§  There is NO conversion path from existing On Boarding.  The data structure and program are completely different so there is no upgrade path from your existing On-Boarding Profiles and Forms/Documents.  These will need to be setup in the new On-Boarding.

§  All employees in the current On-Boarding process must finalize prior to upgrading or the information will be lost.

§  If you are hosting your DarwiNet/On-Boarding, you will need to make sure you are on .Net 4.5.1; Windows Server 2008; and SQL Server 2008 (we recommend SQL Server 2012 since the year end release of DarwiNet will require SQL 2012).

 

NEXT STEPS/UPGRADE PREPARATION

 

Here are steps you can follow:

§  If you are a current On-Boarding client and want to schedule your upgrade, please contact Client Services at support@thinkwareinc.com.

§  Prior to upgrading it is highly recommended that you print out the setup of your existing Profiles (Support can help with this) so you can have them to setup the Profiles in the new On-Boarding.

§  You will need to re-map any forms and documents you have in your current On-Boarding.

§  If you do NOT currently have On-Boarding and are interested in more information, contactsales@thinkwareinc.com for a demo and information.

 

 

THINKWARE CONSULTING/TRAINING

 

ThinkWare is offering Consulting and Training services with On-Boarding to assist in the setup and use of the new system.  These include:

 

-          Profile Setup

-          Document Setup and Mapping

-          Training for PEO/ASO Staff

-          End User Training for your Clients

-          On Boarding Consulting – Best Practices

 

If you are interested in any of these services, please contact support@thinkwareinc.com.